What is Pitchfest: Boston?

Pitchfest: Boston is an inaugural event co-hosted by Pilot City and the City of Boston. The event is designed to connect Boston’s government agencies with regional university faculty and fellows to collaborate on innovative, applied research projects.

On October 14th, agency staff are invited to give low-stakes, two-minute pitches on short-term, high-impact projects that could benefit from external expert support. After the event, the Pitchfest team works to “match” agencies with faculty and fellows—and we have at least $80K in funding available to support eligible projects. If you are an agency staff member in Boston or a faculty member at a regional university, register now to secure your spot at the event, in person or virtually. An agenda and full list of agency pitches will be published by October 9th.

What is the history of the Pitchfest?

U.S. cities are home to some of the world’s top research universities, but government agencies often do not have an easy way of tapping into that expertise. The Pitchfest aims to close that gap, harnessing the talent of local experts to help government agencies implement more effective and evidence-based programs and policies.

Pilot City has been supporting local partners in co-hosting versions of the Pitchfest since 2024. In total, more than 50 government agencies and more than 800 local experts have participated, and Pilot City has matched those experts to more than 100 projects. This is the first year of Pitchfest: Boston.

How can I participate in the pitchfest?

Register to attend Pitchfest: Boston. The event is free and open to government agency staff and regional university faculty. The event will be held on October 14th in the Boston Public Library’s Rabb Hall, located at 700 Boylston Street, Lower Level in Boston.

Government Agency Staff

If you are an agency staff member who would like to pitch a project, submit a pitch using the one-slide template here via email to oet@boston.gov by September 30th. You will receive confirmation by October 9th whether your pitch will be included in the event.

Please consult the template for examples of effective pitches. It is okay if your project is just in the idea phase: This is a bottom-up process intended to encourage staff to share in a low-risk environment. Pitching does not commit you to following through on the project.

We welcome more than one pitch per agency. The first staff member to speak from a given agency should introduce the agency to the audience.

Regional University Faculty

Faculty members at regional universities are encouraged to attend the event and explore collaborative opportunities with participating government agencies. Following the event, we will circulate an interest form where you can specify projects that align with your expertise and describe your relevant research background. Submissions will be reviewed by agency staff, who will initiate contact if there is a mutual interest in collaboration.

Once a match is made, faculty may work with their agency partners to apply for up to $40K in funding to support their shared project visions. For more information on how funding decisions are made, see the section below.

what types of projects are in-scope?

Projects are intended to support current or future Boston government programs, policies, or operations. Projects can take many forms and come from any agency, but all must demonstrate meaningful outcomes within a six-month time frame. Below are project themes that are being encouraged by the City of Boston for this year's Pitchfest.

Project THEMES

Built Environment

Projects that shape how people move through and experience the city, including traffic and mobility, physical infrastructure, parks and open spaces, and Vision Zero safety initiatives.

EXAMPLE PROJECTS
  • Automating Bike Lane Inspection

  • Counting Park Visitors Using Sensors and Mobile Device Data

climate

Projects that reduce emissions and build resilience to a changing climate—from adapting infrastructure to heat and flooding, to advancing decarbonization goals across the city.

EXAMPLE PROJECTS
  • Installing Green Cocoons to Combat Urban Heat

  • Measuring Public Health Benefits of Building Decarbonization

Regulations & zoning

Projects that reform or modernize processes related to land use, development, and permitting to make them clearer, faster, and more equitable.

EXAMPLE PROJECTS
  • Automating Integrity Checks on Vendors

  • Building a Unified Digital City Map

Youth & early Childhood

Projects that support the wellbeing, development, and opportunities of the city's youngest residents, from early childhood care to programs serving school-age youth.

EXAMPLE PROJECTS
  • Re-Designing the Sign-Up Flow of Youth Programs

  • Improving Service Delivery for Children and Families

How does matchmaking work?

By SEPTEMBER 30th (deadline)

Government agency staff submit a pitch via email to oet@boston.gov using the one-slide template.

OCTOBER 9TH

An event agenda is published, including the full list of agency pitches.

OCTOBER 14th

Agency staff and university faculty attend the Pitchfest event.

by OCTOBER 30TH (deadline)

University faculty submit an online interest form to indicate interest in collaborating with agency staff on a specific project.

by NOVEMBER 20th

The Pitchfest team shares project-specific shortlists with agency staff for review.

by DECEMBER 18th

Agency staff interview shortlisted faculty and then select “matches” based on mutual interest.

For projects requiring
Funding...

By January 22nd (deadline)

Agency-faculty matches jointly submit a project funding application.

Early February

Finalist agency-faculty matches present their project proposals to a judging panel.

Mid-February

Funding decisions are made, and agency-faculty matches are notified.

Late february

The Pitchfest team coordinates any project documentation that is required, and projects can begin.

For Projects not Requiring
funding...

EARLY JANUARY

The Pitchfest team coordinates any project documentation that is required, and projects can begin.

How are funding decisions made?

Funding decisions will be made by a judging panel composed of our government partners. Funding applications are jointly submitted by an agency staff member and university faculty member.

Each project is then evaluated for funding based on the degree to which it fulfills the following criteria:

  • Addresses a priority need for a Boston government agency, with clearly defined outcomes.
  • Includes a sound methodology that is likely to lead to credible findings.
  • Is likely to influence an agency's programs, policies, or operations in the near term.
  • Is likely to produce novel findings of interest to cities and researchers beyond Boston.
  • Commits to securing a letter of support from an agency’s Commissioner or equivalent before funding is disbursed.

What are examples of past projects?

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Expanding Open Streets for Neighborhood Schools

The New York City Department of Transportation (DOT) launched the Open Streets program during the COVID-19 pandemic, allowing schools to use the street in front of their building to offer safe outdoor spaces for recess, outdoor learning, lunch, and safe pick-ups and drop-offs. Even with growth, it services only a fraction of NYC's 1,700+ public schools. Dr. Michael Cassidy, a professor at Mount Sinai, is working with DOT to evaluate the health and educational effects of the program, which may support the case for future expansion.

Protecting Drinking Water from Algal Growth

Annual springtime growth of diatom algae has impacted production efficiency in New York City’s drinking water system. Sometime in the next few years, part of the system will be shut down for repairs, making it critical that the remainder of the system operates at maximum production to meet the city’s water demand. Dr. Andrew Juhl, a professor at Columbia University, is helping the New York City Department of Environmental Protection (DEP) investigate the causes of this algal growth and define strategies to mitigate its impact.

Improving Soil Health Through Leaf Mulching

The New York City Housing Authority (NYCHA) spends significant resources raking and hauling leaves from the 1,000 acres its buildings occupy. NYCHA piloted a program to save staff time and substitute raking with leaf mulching, but it needed scientific evidence of soil health benefits to justify expansion. Dr. Joshua Cheng of Brooklyn College analyzed soil samples in the mulched vs. raked lawns, which showed that leaf mulching improved most soil health indicators. This research supported NYCHA’s case for investment, helping secure a $400,000 grant from USDA that funded additional mulchers and continued soil analysis.

Re-Designing the Sign-Up Flow of Youth Programs

The New York City Department of Youth and Community Development (DYCD) hosts a public-facing platform to help New Yorkers search for and locate its programs throughout the city. Launched in 2015, discoverDYCD is now being redesigned. A Fellow led a human-centered design process to improve how parents, youth, and community members search, evaluate, and apply to programs. The Fellow conducted surveys, focus groups, and usability tests to inform interactive prototypes for developer handoff. DYCD leadership approved the designs and internal staff capacity to implement them.

Mapping Lead-Containing Products

As the nation’s largest municipal public health agency, the New York City Department of Health and Mental Hygiene (DOHMH) sought to bring attention to lead-containing consumer products—like spices and cookware—identified during lead poisoning investigations. A Fellow developed a prototype platform to aggregate and visualize NYC’s open‑source data on lead-containing products. Already, 16 U.S. jurisdictions have committed to sharing their own data, launching a first‑of‑its‑kind multijurisdictional partnership. Through this, DOHMH aims to encourage corrective action in the products’ countries of origin.

Automating Bike Lane Inspection

The New York City Department of Transportation (DOT) conducts regular assessments of pavement conditions utilizing a manual inspection process, but the implementation of over 250 miles of protected bike lanes has made inspection more complex, as views are blocked by parked cars or concrete barriers. Dr. Kaan Ozbay and Dr. Jingqin Gao from New York University developed and deployed a vision-based deep learning model using cameras, GPS, and accelerometers to automatically assess pavement conditions. Now DOT is exploring issuing a procurement for a commercial solution, informed by the results of this pilot.

What if I have more questions?

If you still have questions about Pitchfest: Boston, please contact us at oet@boston.gov. More information about the Pilot City program and its Pitchfest events can be found on Pilot City's home page here.